TERMS & CONDITIONS

Registration​

1. All information provided by a participant in the registration form must be true and accurate.

2. Participants aged 18 or below must obtain consent from a parent/guardian. Participant’s age is calculated as at 14th December 2024.

3. Upon submitting his/her application, an applicant declares that he/she agrees to and accepts these Event Terms & Conditions, the Official Rules and all other rules and regulations which may be adopted by the Organizer from time to time.  The Organizer will charge HK$100 administration fee for the change of participant's personal data or categories after the submission of application.

4. If participants provide incorrect information, fail to submit application form & pay for the registration fee, or fail to follow correct enrollment procedure, the Organizer reserves the right to reject their enrollment.

5. All entry fee and additional donations are not refundable. No return, cancellation, or transfer for all enrollments, including late and duplicate enrollments.

6. Late or on-site registration will not available.

7. The Organizer reserves the right to limit and refuse any enrollment and contact participants for information regarding their enrollment.

8. The Organizer reserves the right to close the registration any time, whether before or after the registration deadline specified, without prior notification.

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Rules & Regulations​

1. Participants must follow the rules of the event and the instructions given by the Organizer.

2. All participants should register according to the age requirement of each category respectively (if applicable). Offenders will be disqualified and requested to leave the race course / event venue.

3. Each participant shall be physically fit and have the ability to participate in the Event. The Organizer/ reserves the right to disallow/disqualify any person who is known or suspected by the Organizer to be physically unfit to participate in the Event and such person shall accept such decision of the Organizer accordingly.

4. Public liability insurance is covered by the Organizer. This does not include personal accident insurance. It is recommended that all participants purchase your own personal accident insurance and other relevant insurance according to your needs.

5. Participants shall indemnify and/or reimburse the Organizer in respect of any additional expenses or costs incurred by the Organizer arising from or in connection with any fault or action or behaviors of such Participants during participation in the Event.

6. Participants understand and agree that participation in the Event is voluntary and at the own risk of participants. Each participant agrees to absolve the Organizer and any sponsor and/or supporting organizations from any and all liabilities arising from bodily injuries, accidents, death or other losses during or caused by travelling to and from the event venue during the event or whatsoever reason.

7. The Organizer reserves the right to amend the program of the rules and regulations. Should there be disputes, the Organizer reserves the right of final decision.

8. The Organizer reserves the right to amend the rules and regulations. Should there be disputes, the Organizer reserves the right of final decision.

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During the Event​

1. Each participant shall be physically fit and have the ability to participate in and finish the Event. The Organizer reserves the right to disallow or disqualify any person who is known or is suspected by the Organizer to be physically unfit to participate in the Event and such person shall accept the decision made the Organizer accordingly.

2. Participants should put on their wristband visibly on your top clothing, showing the wristband clearly.

3. Participants shall keep their own wristband securely.  The Organizer would not re-issue a new wristband under any circumstances.

4. Participants should enter the start zone on time, or otherwise be disqualified from the event.

5. Participants must not harass or impede other participants from conducting activities / competitions. Offenders will be disqualified and requested to leave the event venue.

6. Cheating in the event is also not allowed. Offenders will be disqualified once found.

7. If first aid assistance is needed, please seek help from the first aid booth at the event venue.

8. Dangerous goods (i.e. offensive weapons, flammable, explosive agents or materials/objects which obstruct other participants, etc) are strictly prohibited. Those who violate this rule will be asked to leave the event immediately and such cases may be reported to the Law Enforcement Agency.

9. Participants are encouraged to bring their own water bottles to reduce plastic consumption.

10. Participants please keep the place clean, take your own rubbish with you, or throw your rubbish in the trash recycling bin.

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Checkpoint Alteration​

The Organizer reserves the right to change or alter the position and location of the Venue and Checkpoints, before and during the event without prior notice in the event of unexpected road conditions or emergency. The event / Checkpoint may be temporarily suspended for emergency or any other incidents during the event. In the event of emergency or any incident, participants must follow the instructions of officials or any law enforcement officers on site.

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Luggage Storage​

FREE one-time luggage storage service will be available for all participants at the event venue on event day. Participants are reminded not to deposit any valuable item. 

The Organizer is not responsible for any loss or damage to any item in your luggage. 

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The luggage storage deposit services will be available from 9:00am - 12:00pm. Luggage not claimed within the time limit will be handed over to the Organizer.​​

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Personal Information Collection Statement​

1. FOODLINK will use your personal information and keep confidentiality in accordance with the relevant provisions of the "Personal Data (Privacy) Ordinance".

2. The information you provide (including name, telephone number and email address) will be used in FOODLINK's products and activities promotion use, including (but not limited to) products, promotional activities, seminars, sports training, etc. 

3. In any case, FOODLINK will not disclose your personal information to third parties.

4. If you do not wish your personal information be used for promotional purposes, please indicate when providing information, or feel free to email to info@foodlinkfoundation.org with subject "unsubscribe". 

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Adverse Weather Arrangements​

1. The event will be cancelled if no.3 or above typhoon signal, red or black rainstorm warning signal is in force at 06:00pm a day before the event day (13th December 2024)

2. When any of the above weather warning signals are hoisted or the adverse weather condition happens during the event, the Organizer reserves the right to amend the event route or cancel the event.  Please follow the official instructions on-site.

3. All enrollment registration fees are non-refundable. All proceeds, after deducting expenses will be used to support FOODLINK's operations.

4. Please stay tuned with the updates on the event website and Facebook Page.

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Event Cancellation and Refund Policy​

1. The Organizer reserves the right to postpone, cancel or cut short the event if any of the following situations occurs:
   a) Adverse weather conditions
   b) Landslides, rock falls or hill fires along the course ;
   c) Protests or blockage along the course ;
   d) Infectious diseases, pandemics, new coronavirus diseases, or other similar infectious diseases ; Hong Kong SAR government policies caused by COVID-19
   e) Force majeure, i.e. due to occurrence of incidents that are beyond the control of the organizer and which renders it impossible, unsafe or impractical to hold the event. A force majeure event shall include, but is not limited to, act of God, war, hostilities, invasion, rebellion, revolution, insurrection, riot, commotion, strikes, go-slows, lock outs or disorder, outbreak of disease, acts or threats of terrorism.

2. Enrollment fee is non-refundable by the Organizers based on the above circumstances.

3. The Organizer reserves the final right to interpret and amend the above regulations. Any changes or contingent measures for the event announced by the Organizer and posted on the Organizer’s web page shall prevail.

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Disclaimer

In consideration of being allowed to participate in any way in the “Miles for Meals Charity Walk” (the ”Event”), the registered participant(s) acknowledges and agrees that: 

1. The risks of injury and illness from participating in the Event could be significant, including the risk of permanent injury and loss of life. While the Foodlink Foundation (”Foodlink”) will try to take every reasonable measure to ensure one’s safety, there are hazards and dangers inherent in any sporting event (including this Event);

2. As a participant of the Event, I knowingly and voluntarily assume all such risks, both known and unknown, and assume full responsibility for my participation. If I have invited any persons to participate in the Event (“Guest”) I will be responsible for his/her/their health and safety during the Event;

3. I willingly agree to comply with the stated and customary terms and conditions for participation. If, however, I observe any unusual significant hazard during my presence or participation, I understand that I am entitled to freely remove myself from participation and should bring such observation and/or concern to the attention of the nearest official immediately;

4. I assume voluntarily all risk of loss or damage on the Guest’s and my personal property howsoever arising while participating in the Event; AND 

5. I will not hold the Foodlink (or any of its officers, employees or directors) responsible for any injury, damage, loss, destruction of property or any other economic loss arising from or otherwise in connection with the Event. I agree to indemnify, defend and hold harmless the Foodlink (and/or any of their respective officers, employees or directors) from and against any and all third party claims, liabilities, damages, losses, costs, expenses and fees that such party may incur arising from or otherwise in connection with my participation or involvement in the Event or with my invitation of any Guest to join the Event.

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Video and Audio Collection and Use Agreement

I understand and agree that during the Event, I and/or my Guest(s) may be photographed and/or video recorded by Foodlink Foundation (”Foodlink”). I understand that such photographs and/or video recordings may be used, reproduced, edited, combined with other materials, publicly displayed or otherwise exploited by Foodlink, perpetually, at no expense and with no attribution in any media for promotional, advertising and/or other lawful purposes in any such form as Foodlink may consider appropriate from time to time (including but not limited to in printed and electronic materials, display stands, marketing booklets, video publications). I agreed and authorized Foodlink to share the above photos and/ or videos taken at the event for marketing usage.

In addition, I understand and agree that Foodlink’s right to take photographs and video recordings at the Event is subject to the following rules and conditions:

1. The photos and video recordings taken are intended for personal or private use and will not be used for sale;

2. Unnecessary close-ups of any individuals should be avoided at all times; and

3. Photos and video recordings that could reasonably cause embarrassment or distress should be avoided at all times.

4. If I no longer want Foodlink to use my image / sound clip taken during the Event, I will email Foodlink at info@foodlinkfoundation.org to inform Foodlink to conceal my identity by hiding my face, not using my voice, or not to make any further use of my image, voice and /or story.

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*In case of discrepancies between the English and the Chinese versions, the Chinese version shall prevail.*